Junior Offshore Group (JOG) Version 3.0 Dated 04/02/2019
JOG will be the “controller” of the personal information that you provide to us through this website.
We need to process our members’ personal information so that we can manage your membership. We will use our members’ personal information to:
If you do not provide us with all of the personal information that we need to collect, then this may affect our ability to offer the above membership services and benefits.
We also process our members’ personal information in pursuit of our legitimate interests to:
Where we process your personal information in pursuit of our legitimate interests, you have the right to object to us using your personal information for the above purposes. If you wish to object to any of the above processing, please contact us on firstname.lastname@example.org If we agree and comply with your objection, this may affect our ability to undertake the tasks above for the benefit of you as a member.
We are under a legal obligation to process certain personal information relating to our members for the purposes of complying with our obligations under:
We use consent as the legal basis to:
We may be required to share personal information with statutory or regulatory authorities and organisations to comply with statutory obligations. Such organisations include the Health & Safety Executive, UK Police, coastguard and law enforcement agencies.
We may also share personal information with our professional and legal advisors for the purposes of taking advice.
We may share your personal information with marinas in order to facilitate berthing arrangements for races.
Your data may be shared with data processors to help with communication delivery. For example, we use a third party provider, MailChimp, to deliver some of our email communications which might include e-newsletters and direct marketing emails. Your data may be shared when we may use data processors to conduct online surveys (for example SurveyMonkey) so that we can report on trends and gain feedback; or with companies who provide cloud-based file storage and sharing like Dropbox, Microsoft and the Portal Company.
We will pass some personal data on to our payment providers in order to take payment for your membership. This generally includes payment details along with name, address and contact details which are sometimes used in fraud prevention.
If you are Race Crew and you have accepted an invitation to race with a skipper, your name and email address will be shared with any other linked family members or Co-owners for the sole purpose of allowing them to manage a race entry and notifying which crew are sailing on their boat. They do not have any access to any other information on your account with us like emergency contact details and your other account and contact details.
If we do share personal information with external third parties, we will only share such personal information strictly required for the specific purposes and take reasonable steps to ensure that recipients shall only process the disclosed personal information in accordance with those purposes.
We will only keep your personal information for as long as necessary to provide you with membership services. Unless you ask us not to, we will review and possibly delete your personal information where you have not renewed your membership with us for six years.
We will keep certain personal information of members for longer in order to confirm your identity, when you were a member of JOG and for how long. We need to do this to comply with the Companies Act 2006, which requires us to keep a register of members or in the event of a claim against JOG.
Your personal data may be transferred outside of the EU when using third-party services such as Dropbox, MailChimp or SurveyMonkey. Whenever your data is transferred outside the EU we will make sure the organisation receiving the personal data has provided adequate safeguards. For example, Dropbox and MailChimp participate in and has certified their compliance with the EU-U.S. Privacy Shield Framework and the Swiss-U.S Privacy Shield Framework.
In publishing race results and entries on our website, we process certain personal information which might include:
We might also use your personal information in pursuit of our interests which include:
Where we process your personal information in pursuit of our legitimate interests, you have the right to object to us using your personal information for the above purposes. If you wish to object to any of the above processing, please contact us on email@example.comIf we agree and comply with your objection, this may affect our ability to undertake the tasks above.
Some of your personal information is shared publically: your name and the record of your race results and entry are always shown.
Some of your personal information is also shared publically on our results and entry pages. It includes position and times.
Result data is intended to be kept indefinitely as a historical record or until JOG no longer needs it.
We do not currently transfer event results data outside of the European Union.
We use a third-party service, Google Analytics, to collect information to help us better understand how people use our website: for example which areas are being used more frequently than others and whether more people view the website on a mobile device rather than a desktop. This information is only processed in a way which does not identify anyone. We do not make and do not allow Google to make, any attempt to find out the identities of those visiting our website.
Our legal basis for processing this information is legitimate interests.
The retention period for user-level and event-level data stored by Google Analytics is set at 26 months and the retention period is not reset on each new activity from a visitor.
JOG processes the IP addresses and user agents of visitors in certain areas to help maintain the security and performance of the JOG website.
Our legal basis for processing this information is legitimate interests.
These are retained for at least one year but often much longer to allow for long-term reporting.
Under the Data Protection Act 1998 and General Data Protection Regulation, you have rights as an individual which you can exercise in relation to the information we hold about you. You can read more about these rights at https://ico.org.uk/for-the-public/is-my-information-being-handled-correctly/.
JOG tries to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’. If we do hold information about you we can:
To make a request to JOG for any personal information we may hold, please contact us on the contact details provided below or by emailing firstname.lastname@example.org.
If we do hold information about you, you can also ask us to correct any mistakes by contacting us or correcting it yourself within your www.jog.org.uk.
JOG tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures. Please contact us using the contact details provided further down this page.
You also have the right to lodge a complaint with a supervisory authority, which, in this instance, is the Information Commissioner's Office (ICO). If you want to make a complaint about the way we have processed your personal information, you should do so on the ICO website: https://www.ico.org.uk/concerns.
This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.
We keep our privacy notice under regular review. This privacy notice was last updated on 4th February 2019.
Junior Offshore Group
4 Redshank Way
Isle Of Wight